Customer stories | Agriculture | Invoice & Credit notes
Misra Ngonga | September 10, 2023 | 3 mins read
A client in France needed to scan batches of documents containing multiple invoices credit notes and other documents. Each batch contained multiple-paged invoice/credit notes. After scanning, the batch needed to be split up into individual invoices/credit notes.
For each invoice/credit note, the client wanted to create a folder for the invoice/credit note date and save the invoice/credit note to that folder. The invoices/credit notes were to be named according to their individual invoice numbers.
They needed to find a way to also remove documents that were neither invoices nor credit notes but were scanned in the same batch as the invoices and credit notes.
ZONE OCR and ScannerVision functions (Expressions)
Using ZoneOCR in ScannerVision™, we were able to recognize the fields on the invoices and credit note and extract their respective data.
Using ScannerVision™ functions on the data returned by ZoneOCR we were to precisely extract only the data needed. Thanks to ScannerVision™ functions we didn't have to create multiple zones to capture from the multiple fields. One large Zone was all we needed; the functions determined which information in the zone could be extracted. The functions also allowed us to tell apart invoices from credit notes and other documents.
Benefit of single one large OCR Zone and ScannerVision™ functions to extract the needed data:
ScannerVision's function (expression) is able to detect when a given format or expression is not met and informs the ScannerVision processing engine. Using this information, ScannerVision™ was able to store Invoices and credit notes to the correct storage directory and move documents that were neither invoices nor credit notes to a rejection folder.
Multiple Document processors
Because the client was uploading a large number of documents, we enabled multiple document processors. Each document processor works independently, this enabled ScannerVision™ to process multiple documents simultaneously.
ScannerVision™, through the integration of Zone OCR and other functions, provided a comprehensive and adaptive solution for our client's document processing challenges.
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